Free template · Excel
Free Painting invoice template
A ready-to-use painting invoice in Excel, with painting line items filled in and automatic totals, tax and balance due. No email needed.
[Your company name]
[Address] · [Phone] · [License #]
invoice
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Interior painting, walls (2 coats) | 1200 | sq ft | $2.40 | $2,880.00 |
| Trim and doors | 14 | ea | $65.00 | $910.00 |
| Paint and supplies | 1 | lot | $380.00 | $380.00 |
Total: $4,170.00
Example line items and prices are placeholders. Replace them with your own.
What every painting invoice needs
- Your business name, address, phone and license number
- Invoice number, date and due date
- Customer name, billing address and service address
- A line for every service, part and fee, with quantity and rate
- Tax, total, payments received and balance due
- Payment terms and how to pay
Pricing painting work
- Estimate from production rates: hours = area ÷ your crew's square feet per hour for each surface and coat. Track your own rates; published ones are a starting point.
- Price = (labor hours × loaded hourly cost + paint and supplies + equipment) ÷ (1 − target margin).
- Count prep separately: scraping, sanding, patching, caulking and masking can take as long as painting.
- Use counts for trim, doors, windows and cabinets rather than square footage; they don't scale with wall area.
Common painting jobs to add as line items
Free download
Flat-Rate Price Book Builder
Work out your true hourly cost, set your billable rate, and price every task with good, better and best options.
Get it free- Overhead and labor cost calculator
- Billable hour and target margin model
- Task pricing sheet with materials markup
- Good / better / best option builder
- Member discount column
Frequently asked questions
Download the free Excel template, add your logo and business details, then replace the example painting line items with your own services and prices. Quantities × rates and the totals calculate automatically.
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- No credit card
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